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| GOOD SHEPHERD CATHOLIC SCHOOL |
| and Family Directory 2008-2009 |
WORK PERMITS
Under California law and other relevant laws, a minor student may not work without a work permit issued by the appropriate authority. To obtain a work
permit, certain information is required from the student’s school. Information regarding work permits and how to apply is available from the California
Department of Education website: www.cde.ca.gov.
The minor/student, after obtaining a promise of employment, must obtain a “Statement of Intent to Employ Minor and Request for Work Permit”. The minor,
the employer and the parent/guardian must each complete their sections and submit the completed application to the school. The school will verify the
information entered on the application by the minor and parent/guardian and will also examine the student’s records and consult the teacher to confirm the
student’s satisfactory academic achievement to date. The student must then submit the form to the “work permit issuing authority”. If all requirements are
met, the work permit issuing authority may issue the “Permit to Employ and Work”. The “work permit issuing authority” is the Superintendent of the local
public school or those persons authorized in writing by the Superintendent to issue the permit.
A copy of the signed work permit must be kept in the student’s file
PRIVACY AND ACCESS TO RECORDS
Maintaining confidentiality is the legal, ethical and professional responsibility of every member of the school community, including students,
parents/guardians, teachers, aides, and all other employees. Every member of the school community must respect the privacy of all students, families,
employees, the principal and the pastor.
Pupil Records: “Pupil records” means any record related to a student that is maintained by a school or one of its employees. It includes health records. It
does not include “directory information” or a school employee's informal notes, if the notes remain in the sole possession of the maker and are not made
available to others, except to a substitute.
Only the principal, as custodian of the records, authorizes the release of pupil records. Only teachers or administrators charged with pupil oversight have
the right to view or use pupil records. A teacher’s aide may view or use pupil records only with direct teacher supervision. Pupil records may be released
by judicial order such as a subpoena or a search warrant. In specific cases, such as suspicion of kidnapping, police officers may be given access to
records.
Parents and legal guardians of minors have the absolute right to access their child’s pupil records in accordance with the school’s reasonable procedures
for providing such access. Parents or legal guardians may grant any specified person written consent to access specifically identified pupil records. In
cases of legal separation and/or divorce, California state law gives the custodial parent and a non-custodial parent with visitation rights, the right to access
and examine pupil records. However, only the custodial parent may consent to the release of records and has the right to challenge the content of the
records and to write responses to information regarding disciplinary action. A non-custodial parent without visitation rights has no right of access to
records of any kind.
Directory Information: "Directory information" means one or more of the following items: pupil's name, address, telephone number, date and place birth,
major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees
and awards received, and the most recent previous public or private school attended by the pupil.
The school will, to the extent possible, minimize access to student telephone numbers or personal email addresses, unless the parents or legal
guardians consent to broader access. To the extent possible, users should try to minimize access to or distribution of student telephone numbers or
personal email addresses, unless the parents of legal guardians consent to broader access
Room parent rosters, class lists, telephone numbers, email address lists or any other personal information about families and students are considered
confidential and may be used only for the purposes specified. In no cases should commercial enterprises be given access to Directory Information.
Verbal/Written Confidences: Confidential information may be provided by students or parents/guardians to school employees in many ways. Students
may confide in staff verbally, in writing, such as a note or a writing/journal assignment. All school employees must respect the verbal or written confidences
of adults and students, except in cases where the health or safety of the student or others is involved. If the confidence received relates to a health or safety
issue, the pastor, principal or other person in charge or appropriate authorities must be notified promptly, keeping in mind the rights of privacy that apply.
Archdiocesan policy on reporting suspected abuse of children or vulnerable adults must be followed when applicable.
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