Thank You for Your Alumni Donations
GOOD SHEPHERD
CATHOLIC SCHOOL
Parent-Student Handbook
and Family Directory
2008-2009
COMMITTEES
The President will appoint annually any committees, standing or otherwise; their chairperson(s) according to the current need of the Parents’ Club, with the
approval of the Executive Board and Principal.  All Committee Chairpersons will uphold the following duties:

  • To work under the direction of the President and Board of Directors and report all activities

  • To submit for approval any expenditures to be incurred by their committee to the Executive Board

  • To be responsible for mailings and contact with their committees

  • To submit at the January meeting a mid-year expenditure

  • Report and project for the balance of the year

  • To submit, in duplicate, an annual report to the President, by the end of the school year, to include expenditures, profit, outline of the events,
    suppliers, changes or suggestions (if any) to be turned in for the files of the Parents’ Club and to refer to and pass on in the next year.

Meetings

There will be monthly Board of Directors’ Meetings beginning in September and ending in June and will be held on the first Wednesday of each month
before or after the general meeting.  The Secretary shall give adequate advance notice of such meetings to each member.  The Board of Directors shall
transact the business of the Parents’ Club and shall formulate all programs and policies of the Parents’ Club.  Mandatory attendance is requested for all
members of the Board.  If you, as a Board Member, are unable to attend a meeting, he/she shall submit an oral or written reason to a member of the
Executive Board prior to the meeting.  Habitual absenteeism or failure to fulfill duties will be dealt with by the Executive Board.

The objective of these meetings is to bring together ideas, suggestions and positive communication.  We must always remember that we, as individuals,
may not always or fully agree on decisions.  

However, we have the same goals - to assist the teachers and school administrators to help create a better learning environment for our children.

The Board of Directors will consist of the following committees which are briefly described below:

Health:  The duties of this committee will be to assist in the health screening programs and update medical
immunization records. Attendance at the Archdiocesan Health meetings is required.

Hospitality:  This committee will set-up and clean-up at all Parents’ Club meetings, functions and events.  This will include helping to set up tables, chairs,
decorations, food and beverages, as designated by the Chairperson(s) of an event.

Publicity: This position consists of handling all of the publicity needs for our events, functions, etc. for the school and Parents’ Club.  This position also
includes working with the local newspapers to publicize the events of the school.

Volunteer Hours/Parents Services:  This position keeps accurate records of the volunteer hours that each family contributes. A letter is sent every quarter
to all families with the total number of hours volunteered to make certain that there are no discrepancies.  When volunteer work is performed, make sure
the hours are recorded on the volunteer forms available from the office and signed by the Chairperson of your committee.  The white copy is turned into the
Parents’ Club and the yellow copy is kept by you for your files.

Yard Duty:  A yard duty volunteer requires supervision of the children during their lunch hour to keep them
safe and organized in games.  Volunteers must actively circulate around the school yard. Personal/social conversations with students are forbidden.  This
is not the time to talk on cell phones or visit with other parents. Service Hour Credit:   2 hours at lunch time if you stay from 12:00 noon to 1:10 PM.



 
SOCIAL ACTIVITIES AND FUNDRAISERS

Mandatory Fundraising Fee

All families are required to pay a $400 fundraising fee at the time of registration. This fee guarantees $50,000 to the school. Additional fundraisers offered
throughout the year will be EXTRA money for the school and are not mandatory.

Thanksgiving Red Bucket Donation Drive
Room parents are in charge of the collection for each classroom. A donation list will be sent home. At the end of the drive, food is organized into red
buckets and delivered to the Westside Pavilion.

Thanksgiving Benefit Drawing
A set number of tickets will be distributed to each child.  The drawing will be held on a designated day (check your calendar) to determine the winners.  
There will be prizes given to the highest seller(s).  Details shall be determined by the Chairperson.  Volunteers will assist the Chairperson in the
distribution and collection of the tickets and money, keeping record of the amount each child / class has brought in, and assisting in the distribution of
prizes on the actual day of the drawing and in any other duties which may be designated by the Chairperson.  Service Hour Credit:  Hourly basis.

Walk-A-Thon
Our last fundraiser of the school year is geared towards creating a great time for the children.  A raffle will be part of this fundraiser.  Class pictures are
taken, lunch is provided and games and activities are part of the day.  This event takes place in May and will be the last event in which you can acquire
volunteer hours.  This committee will assist the Chairperson with themes, selecting the lunches, assisting at the games, activities, the actual walking,
setting up, bringing the classes out in the morning according to schedule, passing out the lunches and more.  Service Hour Credit:  approximately 2-3
hours per collection day; day of the event is 6-8 hours.
IMPORTANT NOTICE:  All service hour forms MUST be in BEFORE May 25, 2009.  
Any service hour(s) to be performed after May 25, 2009 must be approved by Faculty, Committee Chairperson and/or Principal.